Concordia University - Irvine Ca
  • Grad and Adult Admissions
  • Irvine, CA, USA
  • Full-Time

ROLE:

Serve as a primary point of contact for all admissions requests and applications in the EdD, credential, MAED programs and others within Graduate and Adult Admissions department. Create and maintain records for all applicants while working closely with applications personnel. Manage the procedures and processes for all transcripts and student documents. Assist in providing leadership and support for admissions counselors and student worker staff within the Graduate and Adult Admissions department.

All activities of this position are to make a contribution to the fulfillment of the mission of the university.

STAFF RELATIONSHIPS:

  • Responsible to the Director of Graduate and Adult Admissions
  • Interacts and functions cooperatively with all campus personnel

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

Admission:

  1. Respond to all student applicant inquiries.
  2. Follow through with all application documents and requests.
  3. Facilitate connections with staff and faculty to ensure candidate needs are met.
  4. Maintain close communication with application coordinator.
  5. Input data on data base as appropriate to track student application progress.

Recruitment:

  1. Occasional external events designed to increase enrollment (no more than 25% of job).
  2. Prospect for new students that would be a good fit into our program(s).
  3. Call, email, text, and use any other form of communication that might increase awareness of our program.

Advisement:

  1. Assist students in career planning (through the admissions process) in advising which credential best suits their needs now and in the future.
  2. Talk through career outlook for prospective students, advising them on what our program at CUI can do for them and why CUI is the right choice.

Other:

Other duties as assigned from time to time.

SAFETY:

  1. Employees are responsible for complete cooperation with all aspects of the safety and health program, including compliance with all rules and regulations and fore continuously practicing safety while performing tasks.
  2. Supervisors are responsible for developing proper attitudes towards safety and health in themselves and in those they supervise, and for ensuring that all operations are performed with the utmost regard for the safety and health of all personnel involved, including themselves.

SUPERVISORY RESPONSIBILITIES:

Assist in providing leadership and oversight for School of Education admissions counselors within the Graduate and Adult Admissions department. Direct student employees. Assist in providing support for School of Education personnel with regards to admissions process and procedures. Develop, plan, and administer MAED, credential and EdD Info Nights needed during each recruitment cycle. Assist in the management, communication and effectiveness of our K-12 Teachers Alliance partnership. Carry out supervisory responsibilities in accordance with the university's policies and applicable laws. Responsibilities include assigning and directing work; appraising performance; rewarding and disciplining student employees.

APPOINTMENT:

  • Recommended by the Director of Graduate and Adult Admissions: Vice President for Enrollment Management and Program Development
  • Approved by the Executive Vice President/Provost and Presidents Cabinet

QUALIFICATION REQUIREMENTS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Creative aptitude
  • Ability to be flexible to changing conditions and needs
  • Ability to work effectively with and through other people
  • Ability to work independently
  • Ability to work under stressful conditions
  • Proficient in the use of office equipment such as computer, copy machine, etc.
  • Working knowledge or computer software, specifically Outlook, Excel and Word, and ability to sort data, produce mail merges, and create documents.
  • Excellent organizational skills with the ability to work with little supervision
  • Skilled in English: writing, spelling, grammar and speaking
  • Willingness to learn new or additional job-related tasks
  • Awareness that behavior and dress should be appropriate for the environment of a Christian university

EDUCATION AND/OR EXPERIENCE

Bachelor's degree preferred with or one to two years related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS:

Ability to read, analyze and interpret university procedures, general information, educational publications, synodical procedures or governmental regulations. Ability to write reports correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of staff, faculty, administration, students, families and the general public.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

OTHER SKILLS AND ABILITIES:

Attitude and Demeanor:

  • Exemplify Christian philosophy of the Concordia University mission statement in all aspects of day-to-day duties and responsibilities assigned to this position
  • Communicate warmth, understanding and helpfulness when interacting with students, staff, faculty and the general public
  • Develop and maintain positive relationships with all who come into contact with this department
  • Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of the Concordia University
  • Maintain confidentiality on matters pertaining to the Education Office and the campus as a whole
  • Constantly strive to improve performance

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Repetitive motions using a computer keyboard
  • May require rising and sitting repeatedly
  • May require ability to lift, pull, grasp, stoop and reach to utilize 5-drawer file cabinets
  • May require climbing stairs and walking indoors or outdoors to various offices on campus

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit. The employee is occasionally required to stand, walk, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms and stoop, kneel, crouch or crawl.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. The employee must occasionally lift and/or move up to 25 lbs.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee occasionally works near moving mechanical parts. The employee is occasionally exposed to risk of electrical shock.

The noise level in the work environment is usually moderate. It includes office equipment, such as typewriters, phones, computers and copy machines.





Concordia University - Irvine Ca
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