Concordia University - Irvine Ca
  • Registrar
  • Irvine, CA, USA
  • 24 per hour
  • Salary
  • Full-Time

Health Insurance, Retirement, Disability and Life Insurance, Tuition discounts, paid Vacation & Sick Time and generous paid Holidays

ROLE: Responsible for acquiring, implementing, and maintaining the University's required legal authorization for out-of-state education activities which will sustain and increase access to online/distance learning programs and courses to students in other states and the District of Columbia. Responsible for monitoring the academic progress of students participating in programs with additional specific academic eligibility requirements, primarily student athletes, which include NCAA sponsored and non-sponsored sports (referred to as "sports" in this document). All activities of this position are to contribute to the fulfillment of the mission and vision of Concordia University Irvine.


To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

State Authorization Responsibilities (50%)

  1. Report generation and in-depth data analysis as requested by those involved in state authorization
  2. Research state and national laws and regulations relating to state authorization
  3. Complete research for individual existing and potential programs
  4. Gather University and program information and data needed to complete state authorization applications from all areas within the university
  5. Establish relationships with state compliance officials to facilitate the University's understanding and compliance with states' requirements
  6. Collaborate with University stakeholders to ensure University compliance with applicable laws and regulations
  7. Maintain a database and website(s) on state authorization and communicate all changes appropriately
  8. Maintain and publish University state authorization approval or exemption status and required consumer disclosures
  9. Build, maintain, and update website for student complaint processes for all out-of-state students and their respective complaint processes
  10. Prepare and maintain requests for payment associated with compliance fees
  11. Assist with authorization projects as needed, such as site visit planning and execution
  12. Secure and maintain surety bonds through third party insurance vendor
  13. Attend various meetings with outside agencies regarding state authorizations

Student Athlete Eligibility Responsibilities (50%)

  1. Coordinate programs to ensure academic compliance with all applicable university policy and degree requirements
  2. Maintain understanding of compliance requirements to ensure adherence to all athletics by-laws and regulations
  3. Monitor academic eligibility for all sports, including good academic standing, full-time status, and progress toward degree pre-season, during season and post-season
  4. Maintain and manage all student-athlete eligibility files and documentation
  5. Assist with updating and maintaining athlete academic eligibility information in Athletic department software
  6. Assist with the preparation of eligibility reports and squad lists and other institutional, conference, and sport forms and reports
  7. Respond to inquiries from coaches and athletics for evaluation of prospective student athlete's academic records for initial and continuing eligibility
  8. Review evaluated transcripts and variances for application to program eligibility requirements, working in cooperation with the Coordinator of Records: Transfer Articulation
  9. Provide support and coordinate in preparation for program audits and reviews
  10. Work closely with Admissions personnel on initial transferability and eligibility
  11. Participate in Athletic Compliance Committee meetings and others as assigned
  12. Other duties as assigned


A bachelor's degree from a four-year college or university is required. Experience in working with governmental regulatory and compliance agencies helpful. Experience in NCAA eligibility is preferred.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals to perform the essential functions.

  • Experience with Student Information Systems (Banner, Peoplesoft, etc.) preferable
  • Thorough understanding of higher education preferred
  • Strong research skills regarding regulations and compliance guidelines related to job
  • Ability to maintain confidentiality
  • Patience and sensitivity to deal with students
  • Problem solving and sound judgement
  • Ability to learn new software
  • Advanced skills in the use of Google suite products
  • Excellent written and verbal communication skills
  • Advanced background in research and statistics - preferably some legal experience
  • Strong attention to detail and accuracy
  • Basic knowledge of statistical software
  • Strong computer skills; advanced skills in the use of Microsoft Excel
  • Organizational skills with the ability to work with little supervision
  • Proficient in English: writing, spelling, grammar, and speaking
  • Ability to be flexible to changing conditions and needs
  • Ability to work effectively with and through other people
  • Working knowledge of computer software used in this office
  • Willingness to learn new or additional job-related tasks
  • Awareness that behavior and dress should be appropriate for the environment of a Christian university
Concordia University - Irvine Ca
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