Concordia University - Irvine Ca
  • Registrar
  • Irvine, CA, USA
  • Full-Time

OFFICE PROFILE:   The Registrar's Office originates and maintains official records of student files and transcripts, verifies eligibility of students for athletics, registration, and graduation. 


ROLE:   Responsible for monitoring the academic progress of students participating in programs with additional specific academic eligibility requirements.  Perform data entry, verify information, and coordinate requests for review of student records and eligibility by performing the following duties.  All activities of this position are to contribute to the fulfillment of the mission and vision of Concordia University.



  • Recommended by the Registrar
  • Approved by the Executive Vice President/Provost



  • Reports to the Registrar
  • Interacts and functions cooperatively with other department and campus personnel as needed, especially those personnel in the Athletics department



  1. Coordinate programs to ensure academic compliance with all applicable university policy and degree requirements
  2. Maintain understanding of compliance requirements to ensure adherence to NCAA and conference by-laws and regulations
  3. Monitor academic eligibility for all sports including good academic standing, full-time status, and progress toward degree both during season and post season
  4. Maintain and manage all student-athlete eligibility files and documentation
  5. Assists with updating and maintaining athlete academic eligibility information in ACS athletic management software
  6. Assist with the preparation of eligibility and squad lists and other institutional, conference and NCAA forms and reports
  7. Respond to inquiries from coaches and athletics for evaluation of prospective student athlete's academic records for initial and continuing eligibility
  8. Review evaluated transcripts and variances for application to program eligibility requirements, working in cooperation with the Coordinator of Records: Transfer Articulation
  9. Provide support and coordinate in preparation for program audits and reviews
  10. Works closely with Admissions personnel on initial transferability and eligibility
  11. Participate in Athletic Compliance Committee meetings and others as assigned
  12. Perform Financial Aid degree audits under special circumstances
  13. Work with Information Technology (IT) and Human Resources (HR) departments to ensure all staff faculty and student works have successfully completed their Family Educational Rights and Privacy Act (FERPA) training
  14. Track renewal of FERPA training according to University policy.
  15. Other duties may be assigned

Please note: Traveling expenses for interviews and relocation expenses for the selected candidate will not be paid by Concordia. 


Bachelor's degree from a four-year college or university; or one or two years related experience and/or training; or equivalent combination of education and experience.

Concordia University - Irvine Ca
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